Quick Reference

Menu map, demo-data codes and statuses

Group Models
Compliance Overview Exploration Project, Tenement, Compliance Snapshot
Obligations Statutory Obligation, Obligation Action, Work Programme Commitment, Expenditure Obligation, Eligible Expenditure, Licence Condition
Approvals & Access Approval Permit, Land Access Agreement, Tenement Party
Reporting Statutory Submission, Submission Requirement, Regulator Correspondence, Evidence Item, Obligation Evidence
Licence Changes Variation Application, Exemption Application, Renewal, Relinquishment
Assurance & Reference Compliance Risk, Decision, Jurisdiction

Key Codes in the Demo Data

The demo runs one project — Copperfield (PRJ-CF), a copper-gold exploration project operated by Meridian Exploration Ltd in Western Australia (AU-WA, DEMIRS) — carrying two tenements at two tenure stages so the chain is visible end to end for a live licence while a second sits at application. Overall compliance is AtRisk, driven by a single thread: the year-3 expenditure shortfall. Same Copperfield project/tenement as the other two suite apps.

Code What it is
AU-WA Jurisdiction — Western Australia, regulator DEMIRS, Mining Act 1978 (WA); TENGRAPH tenure + WAMEX reporting portals
PRJ-CF The project — Copperfield, copper-gold, operator Meridian Exploration Ltd, compliance manager R. Adeyemi, overall status AtRisk
E29/1234 Copperfield East — the live licence. Granted, 88 km², 250k min. annual expenditure, AtRisk. Carries the whole chain
E29/1299 Copperfield West — Application pending grant, 54 km², UnderReview. The second tenure stage
Holder / TraditionalOwner Tenement parties: Meridian Exploration (100% Holder) and Goldfields Land Aboriginal Corporation (TraditionalOwner)
OBL-EXP-Y3 Year-3 minimum expenditure obligation — Material, AtRisk, High risk. The spine of the demo
OBL-REP-Y2 Annual technical + expenditure report (Form 5) obligation — Material, Submitted, Moderate risk
ACT-EXP-01 / -02 Obligation actions: forecast the spend gap (Complete, ~40k gap found) and prepare the exemption (InProgress)
WPC-Y3-DRILL Year-3 drilling commitment — 2500 m committed, 1050 m actual, −1450 m variance, AtRisk
WPC-Y3-GEOP Year-3 geophysics commitment — 100 line-km committed, 0 done, NotStarted
EXPO-Y3 The expenditure obligation — 250k required, 210k eligible actual, 230k forecast, 20k shortfall, AtRisk
YDS-2026-118 / PAL-5521 Eligible-expenditure line items — 180k eligible drilling (reviewed) and 30k assays (unreviewed)
LC-ENV-01 / LC-HER-01 Licence conditions — drill-site rehabilitation (Compliant) and pre-disturbance heritage survey (Active)
PMT-PoW-01 Programme of Work (drilling) 2026 — DEMIRS, Approved, rehab bond lodged
PMT-ENV-02 Native Vegetation Clearing Permit — DWER, Submitted (awaiting approval)
LAA-01 Land-access agreement — Copperfield Station pastoral lease, Active, whole of E29/1234
SUB-AR-Y2 The annual report submission — Form 5, QueryRaised (regulator queried apportionment)
REQ-01 / REQ-02 Submission requirements — expenditure statement (Warning, queried) and technical report (Pass)
CORR-01 / CORR-02 Regulator correspondence — Inbound query on apportionment (Sent) and Outbound methodology response (Closed)
VAR-01 Work-programme variation — defer 1450 m of drilling into year 4, Submitted
EXM-01 Expenditure exemption — partial relief for the 20k year-3 shortfall, Draft
REN-01 Renewal — 5-year term planned against the 2028 renewal due-date, 44 km² relinquishment required, Planned
REL-01 Relinquishment — statutory 50% (44 km²) handback at first renewal, Planned
CR-01 The expenditure shortfall risk — Expenditure, likelihood 4 × consequence 3, residual High, Mitigating
CR-02 The annual-report query risk — Reporting, residual Moderate, trend Improving, Monitoring
EVD-01 / EVD-02 Evidence items — drilling invoice (Receipt) and approved PoW (Approval), each linked to an obligation
DEC-EL-01 / -02 Decisions — apply to vary the work programme (Vary) and prepare a partial expenditure exemption (Exempt)
Compliance snapshot 2026-08-31: 2 obligations open, 1 at risk, 0 overdue, 84% expenditure coverage, 1 high/critical risk, AtRisk

The Year-3 Shortfall Thread, Step by Step

The one worked example that ties the whole app together — an expenditure shortfall becoming an exemption.

  1. Year 3 opens — obligation OBL-EXP-Y3 requires the 250k minimum annual expenditure on E29/1234; expenditure obligation EXPO-Y3 tracks it.
  2. Drilling runs behind — commitment WPC-Y3-DRILL delivers 1050 m of the committed 2500 m; ground-condition delays and an assay backlog are the cause.
  3. Finance forecasts the gap — action ACT-EXP-01 projects eligible spend at ~230k against the 250k minimum: a ~20k shortfall.
  4. A risk is raised — CR-01, Expenditure, likelihood 4 × consequence 3, residual High, status Mitigating — the licence.obligation.at_risk signal.
  5. Two decisions are recorded — DEC-EL-01 to vary the work programme, DEC-EL-02 to lodge a partial exemption, each with its legal basis on file.
  6. A variation is submitted — VAR-01 defers 1450 m of drilling into year 4.
  7. An exemption is drafted — EXM-01 seeks 20k of partial relief for the shortfall, evidenced by EXPO-Y3, still Draft.
  8. The snapshot surfaces it — the compliance snapshot reads AtRisk, 84% expenditure coverage, one high/critical risk. The project's overall status follows the shortfall to the top.

Status Vocabularies (the important ones)

Compliance status (project / tenement / snapshot): OnTrack · AtRisk · NonCompliant · UnderReview

Licence status (Tenement): Application · Granted · RenewalPending · Suspended · Expired · Relinquished · Cancelled

Obligation status (StatutoryObligation): NotDue · Planned · InProgress · AtRisk · Overdue · Submitted · Accepted · Rejected · Waived · Closed

Obligation type: Expenditure · WorkProgramme · AnnualReport · TechnicalReport · Environment · LandAccess · Community · Renewal · Rent · Fee · Relinquishment · DataSubmission · Other

Materiality (obligations, decisions): Routine · Important · Material

Obligation-action status: NotStarted · InProgress · Blocked · Complete · Cancelled

Work-programme commitment status: NotStarted · OnTrack · AtRisk · Complete · Shortfall · Varied · Waived

Expenditure-obligation status: NotDue · OnTrack · AtRisk · Shortfall · Met · ExemptionApplied · Accepted

Licence-condition status: Active · AtRisk · Compliant · NonCompliant · Expired · Waived

Permit status (ApprovalPermit): Required · Preparing · Submitted · Approved · Conditional · Rejected · Expired · NotRequired

Land-access status: Negotiating · Active · Restricted · Expired · Terminated

Submission status (StatutorySubmission): Draft · InternalReview · Ready · Submitted · Accepted · QueryRaised · Rejected · ResubmissionRequired · Closed

Requirement validation: NotChecked · Pass · Warning · Fail · NotApplicable

Correspondence — direction: Inbound · Outbound; response status: None · Required · Preparing · Sent · Overdue · Closed

Variation / exemption status: Draft · Submitted · UnderReview · Approved · PartApproved · Rejected · Withdrawn

Renewal status: Planned · Preparing · Submitted · UnderReview · Approved · Conditional · Rejected · Withdrawn

Relinquishment status: Planned · Preparing · Submitted · Accepted · Rejected · Completed

Compliance-risk — residual rating: Low · Moderate · High · Critical; trend: Improving · Stable · Worsening; status: Open · Monitoring · Mitigating · Accepted · Closed

Decision type: Submit · Renew · Vary · Exempt · Relinquish · Escalate · AcceptRisk · Remediate

Rules of Thumb

  • The tenement is the hub. Almost everything — obligations, commitments, permits, submissions, applications, risks, evidence, decisions — is scoped to a specific Tenement. Start from the licence, not the project.
  • Required, eligible actual, forecast, shortfall and exemption are five different numbers. They live on ExpenditureObligation and answer different questions; shortfall = required − eligible actual − exemption − carry-forward. The EligibleExpenditure line items are the audit trail beneath them.
  • A commitment is measured against actuals, not asserted. WorkProgrammeCommitment stores committed and actual quantity/expenditure and a computed variance. WPC-Y3-DRILL at −1450 m is why the year is AtRisk.
  • A submission is only as good as its requirements. SubmissionRequirement line items carry the Pass/Warning/Fail validation; a single Warning (the apportionment query) is what put SUB-AR-Y2 into QueryRaised.
  • An at-risk obligation drives an application. The realistic path is shortfall → risk → decision → variation + exemption, and the demo takes it: EXPO-Y3 → CR-01 → DEC-EL-02 → EXM-01.
  • Evidence is linked to obligations explicitly. ObligationEvidence says whether an EvidenceItem Supports, Completes, is Partial to or even Contradicts a StatutoryObligation — a MET claim with no evidence link behind it is incomplete.
  • The snapshot is a stored roll-up, not a live calculation. ComplianceSnapshot counts and the coverage percent are seeded values; in Phase 2 the business rules compute them. Read the rows beneath before trusting the totals.